For this role you MUST have approx 3 years secretarial / admin experience within a LAW FIRM.
Key responsibilities
LLP
-- The administration requirements of the LLP in line with procedures and guidelines laid down by Companies House and the DTI.
This involves:
-- Generating and arranging execution of LLP forms and contractual documentation with regard to appointing, terminating and promoting member and non-member partners in London and overseas offices
-- Monitoring and keeping up-to-date all LLP procedures and records for the firm
-- Becoming first port of call for LLP related queries

Secretarial

-- Provide secretarial assistance to Deputy Partnership (LLP) Secretary on LLP and other partnership matters
-- Assist other members of the Partnership Management team where appropriate
Partners Intranet Page
-- Assist Partnership (LLP) Secretary with keeping Partners Intranet Page up-to-date and liaise with Information Systems on its design

Combined Duties Include

-- Accurately prepare and process details forms and contractual documentation to deadline
-- Research and keep up-to-date with all LLP records and procedures in order to solve queries
-- Accurately compile and collate detailed confidential information for Annual Returns
-- Produces letters and memos, including drafting replies to correspondence for both internal and external distribution
-- Build and maintain excellent relationship at all levels within the firm, including regular communication via e-mail, telephone and face to face
-- Liaise with Companies House and the DTI when required
-- Monitor, respond to and distribute e-mails on a daily basis
-- Attend and contribute to meetings
-- Answer telephone calls and relay accurate messages: ensuring adequate telephone cover, answering queries where possible
-- Open and deal with LLP related post
-- File and manage all LLP records and confidential partner documentation
-- Manuscript and audio typing
-- Arrange meetings including preparation of papers
-- Other ad hoc tasks / projects as necessary

Work based competencies

-- Previous experience of working within professional services is essential
-- Proven project co-ordination / administration skills
-- We would expect the successful candidate to have approximately 3 years secretarial / administration experience working at a senior level. We will accept candidates with less or more experience, providing they meet the required competencies and can demonstrate successfully undertaking the above outlined responsibilities.
-- Advanced Word 2000 / XP and intermediate PowerPoint and Excel skills
-- Minimum 60wpm typing
-- Experience in composing own correspondence

Behavioural competencies

-- Outstanding organisational skills and methodical approach
-- Ability to use initiative and be proactive
-- Willing to work both independently and as part of a team
-- Ability to evolve with the position
-- Excellent interpersonal and communication skills to deal with all members of staff, Partners and senior personnel
-- Tact and discretion to deal with a high level of confidential information
-- Ability to juggle conflicting priorities and problem solve
-- Ability to multi-task
-- An eye for detail
-- Professional personal presentation
-- Motivated and enthusiastic
-- Excellent telephone manner


- 60WPM, PC

- City of London